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Easy to Use
With DESIGNER
installed, users generate their documents using their
existing software. They print the documents to the
WWNotary Image Writer from their software or from any Windows
application. Utilizing simple "Wizard" navigation and
easy drag and drop features, users designate signature
locations, initials, dates and/or custom prompts for one
or multiple signers. Notary signatures and seal
locations are established as well as locations for state specific or generic certificates (such as
acknowledgments, jurat's, affidavits etc.) that are
placed where the document designer establishes the
coordinates.
A package
feature allows multiple documents to be grouped together
and
DigaSign generates an
unique package key
that is
micro-stamped at the bottom of all pages in the package.
This is one of many auditing,
tracking, and security features of DigaSign.
Templates
Once
coordinates have been established, this information can
be saved as a document template to
establish standard signature(s), seal(s) and custom
prompt locations on documents commonly used in your
business. This feature eliminates redundant
document set up processes
and allows for easy distribution of
same type of documents for future signing sessions .
Templates are convenient where
signature, initials, custom prompts and acknowledgment locations are
in the same position but the documents require
signatures from different signers.
Custom Prompts / Smart Certificates / Check List
DESIGNER's
robust features
allow users to establish custom prompts where signer
specific information can be completed at the time of
signing. Questions can be prompted to require
signers to acknowledge document specific information to
aid in compliance for various industries. These responses are integrated
into the appropriate locations throughout the document
and into World Wide Notary's patent pending "Smart Certificates".
A check list can be added to require the signers to
acknowledge that they have reviewed of all the documents
contained in the package.
Modification Feature
A modify
feature allows for documents and/or pages to be
replaced, removed or appended to the package by authorized
users. The
designer can establish separate passwords associated
with each modification feature. Once one signature
is placed in the package, the package is sealed and no
further modifications are allowed.
Secure
Once documents have been designed,
a package key is automatically generated and the user is
prompted for a unique password for the package thus
making the "designer" of the documents - the
"controller" of the documents This key and
password is given to the authorized parties involved in
the signing.
SIGNER
accommodates situations where documents need
to be signed but not notarized. Once installed,
SIGNER
has
the same features as DESIGNER but comes with a
biometric signature pad to acquire the signature of the
user or other individual's signature required for the
document. When used in combination with custom
prompts, this feature allows for "witnessed" signature capture.
The entire DigaSign
application was built with the workflow of professional
authorities in
mind. PRO has all the features of
DESIGNER and
SIGNER
but includes the professional seal of the user.
Professional Authorities:
- Notaries
-
Appraisers
-
Architects
-
Engineers
-
Geologists
-
Judges
-
Clerks
-
Registrars
-
Principals
-
Inspectors
-
Surveyors
PRO also features a "chain of custody" journal that
automatically audits all events that take place to
posted documents and records the events in a journal. With
PRO installed, signings can occur simultaneously
in the presence of a professional authority, like a
notary, architect etc., from many different
locations and be ready for processing in minutes instead
of days.
With the key and password,
authenticated DigaSign PRO users will have access
to the package for review. For notarizations,
signers will be verified by the enotary using traditional methods
of identification. At the signer's discretion,
they may review the documents via computer monitor or
through printed form. A convenient check list provides an audit trail to
verify that the signers acknowledge that they have read
each document of the package.
DigaSign features three signing options available to
the document DESIGNER:
- Sign Each - the signer is guided to each
signature or initial coordinate and are required to
sign or initial each time.
- Sign Once / Accept Each - the signer signs
once and their signature or initial is retained in the
signature box. The user is then guided to each
signature or initial coordinate where they have the
option to select "Accept" rather then having to sign
each time.
Note: Both of these signing options
accommodates state notary legislation that may
stipulate "Separate Attestation".
- Sign Once / Apply All - the signer signs once and the signature
or initial is
automatically placed in the appropriate locations throughout
the package.
Note: This method is applicable in exceptions
to "Separate Attestation" .
See 18 NCAC 07C .0601 of
North Carolina's
eNotary Rules.
With DigaSign, there are no missing
signatures or initials, thereby eliminating costly
errors and the redundancy of needing to resubmit
documents.
All the necessary documentation
for the electronic journal is automatically
recorded for each event in the signing process.
Biometric signature pads with finger print capture are
available for notaries wanting higher degrees of
identification and security or like in California that require finger
print capture in the notary journal. A manual
journal entry feature allows notaries to record all
their notarial acts, even those that occur in a
traditional paper environment.
For notaries, PRO includes generic and state
specific acknowledgments.
Your
Security and Compliance is Important to Us.
At World Wide Notary, compliance and security
is at the foundation of our service.
World Wide Notary authenticates all users with
stringent verification processes.
DigaSign
utilizes the latest in technology
for encryption and security
to ensure that documents are kept
confidential and can not be
altered once signed.
Security
includes:
- Authentication of all users
- Digital certificates
- Biometric signatures and finger print capture
- Non-repudiation (documents can not be altered without
proper user rights for modifications and no alterations
after one signature is acquired)
- Automatic software updates to ensure the latest
functionality and security features are in place
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